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Success often comes down to understanding the language of industry professionals. Here’s a quick rundown of common meeting-planning terms.
The difference between the actual number of sleeping rooms picked-up (or food and beverage covers or revenue projected) and the number or formulas agreed to in the terms of the facility's contract. Contracts may be negotiated to incorporate a sliding scale should there be a shortfall. Always discuss this with the appropriate contact during contract negotiations.
A large meeting or convention which utilizes multiple hotels to house attendees with the actual event taking place at a convention center.
Convention & Visitors Bureau.
Destination Management Company: Professional individual or company engaged in organizing events of all types and their related activities.
Destination marketing organization.
Destination Meeting Services, Visit Orlando's designated team to assist meeting planners.
Delivery of exhibit materials from the dock to an assigned exhibit space, removing empty crates, returning crates at the end of the event for re-crating, and delivering materials back to the dock for carrier loading.
Executive meeting manager
A manager who handles small group meetings that usually require up to 99 sleeping rooms for a corporate group, and up to 149 sleeping rooms for an association group.
Food & beverage.
Sessions that all participants in a convention or meeting attend.
The name Orlando locals refer to the International Drive area.
At Visit Orlando, an in-house size meeting is one that requires 150-1,499 peak rooms for an association, and 100-1,499 peak rooms for a corporate group. It also requires less than 60,000 square feet of exhibit space. In most cases, this type of meeting can be housed under one roof at a single hotel.
Meeting Planners International, the largest trade association representing the meetings industry.
Professional Convention Management Association, a non-profit international association for meetings professionals.
Request for Proposal.
Run of house (ROH)
This is a standard room type available in a hotel's inventory.
A tour of a property, venue or faculty that would be utilized during a potential event.
A sub-group of the meetings and convention market that includes social, military, education, religious or fraternal groups and associations.
Choosing a venue for an event.
Booking rooms and space, planning events and building attendance as effectively as possible through the responsible use of resources.
More Terms, Acronyms & Abbreviations
For a more exhaustive listing, search the APEX Industry Glossary for 4,000 meetings-related terms.